9 Tips for Using Magnetic Labels for Racking and Shelves

The world gets a little more high-tech every day. It’s estimated that more than half of all jobs today involve operating computers. That means an increased risk of errors caused by poor organization. Knowing the right way to organize your workplace can increase productivity and lower the risk of errors. This means a safer, more profitable operation. Using magnetic labels on racks and shelves is an excellent way to keep track of your inventory. In this guide, we’ll discuss some of the benefits of using magnetic labels in your warehouse or workplace.

1. Choose High-Quality Magnetic Labels

High-quality labels are made of superior materials and have an enhanced magnetic hold that keeps labels in place. They also offer increased scratch resistance and a smooth surface, allowing labels to remain legible over time.

Additionally, the thickness of the labels creates a lower profile on the shelves and makes them easier to read. Lastly, using high-quality labels provides the best value since they last longer, can be reused, and can be easily transferred between units.

2. Clean and Prepare the Surface

Before using magnetic labels for racking and shelves, it is important to ensure that the surface has been thoroughly cleaned and prepared. This will allow the label to stick and adhere in the right location. To ensure the best results, the surface should be dry and free from dirt, grease, and oil.

Avoid using chemical cleaners as they could cause damage to the magnetic labels and the surface. Vacuum the surface with a brush attachment to remove dust, dirt, and other particles. Finally, use a damp cloth to finish the cleaning and leave the surface to dry. Once the surface is clean, apply the magnetic label for an accurate and secure adhesion.

3. Use Clear and Legible Fonts

Using a font that is too small or too complicated will make the labels hard to read. Generally, bold and sans-serif fonts work best and can be easily read at a distance. Consider also choosing a font color that stands out against the color of the shelves and racks. When adding symbols or pictures to the label, use ones that are easily recognizable and readable at a glance.

Take the time to check the labels on shelves and racking to ensure that they are all legible and easy to read. Inconsistent fonts make it difficult to understand the message and can be frustrating for any user of the shelving or racking system.

4. Utilize Color-Coding

Utilizing color coding for magnetic labels is an effective way to ensure that the right information is placed on the right shelf or rack. This can prevent confusion and errors that occur if the incorrect label is used. When labeling with magnetic labels, using color in different areas can help to identify specific items more clearly.

It is also a good idea to use distinct colors when differentiating between different types of products. This can help to visually identify them much more quickly and easily. Lastly, it is important to properly measure and cut the labels to ensure they fit the size of the rack or shelf correctly.

5. Regularly Update And Maintain Labels

This helps ensure the labels are matching all updated changes in the facility. When adding new components to racks and shelves, always add the corresponding label in a timely manner. Additionally, old labels that have expired should be taken off and replaced in a timely way to prevent any confusion or mistakes that can cost time and money.

6. Position Labels Strategically

Magnetic label roll should be attached to the inside of the rack or shelf at head level or prominently at the front of the unit or shelf. Clear, concise labeling is also important, and labels should display the name of the item being stored plus a brief item description. And be sure to place labels in an area that is easily visible and will not be blocked by other items.

It’s important to keep labels up to date to ensure accurate information on what items are being stored in each unit. If items need to be moved elsewhere within the rack/shelf, then update the relevant labels to reflect this. Labels should also be strong and durable (e.g. made of plastic or metal material), and magnetic versions are ideal since they can easily be moved around if and when required.

7. Group Similar Items

This will make it easier to find the correct item you are looking for and reduce time wasted on sorting through everything. Begin by deciding what categories you would like to use to divide the items. Once your categories are established, secure the labels to the appropriate location. Label each item within the chosen categories with one of the magnetic labels. This will help ensure that similar items will be grouped together, creating an efficient storage system.

8. Consider Label Holders

Label holders are a great way to protect the printed text on the labels so that it’s legible. They also prevent items from being accidentally shifted or knocked out of place. In order to make removal easier, select a label holder with adhesive backing and replaceable labels.

Also, consider using metal tags in place of labels for greater durability and increased security. Metal tags allow for greater customization and can be more secure when items are subjected to high temperatures.

9. Train Staff on Labeling System

All staff should be trained on where specifically the labels should be placed for maximum visibility and to prevent any accidental misplacement or going against the labeling system. Additionally, train staff on proper labeling techniques to ensure each label is secure and easy to read across aisles.

It should be made large enough to clearly read and placed horizontally for a uniform appearance. All staff should be trained and regularly reminded to double-check for accuracy when placing or rearranging labels.

Start Using Magnetic Labels

Magnetic labels can help make racking and shelves more organized and efficient. With the right combination of size and magnetic strength, you can easily add labels to your racks and shelves. By following the tips outlined in this article, you’ll be able to easily create and use magnetic labels to your advantage.

Try using magnetic labels today and enjoy the improved organization and structure it provides in your workspace.

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Carla Gayou

Carla is a high performing marketing professional with 5+ years of experience driving growth of in a variety of corporate and entrepreneurial environments. Strong command of digital operations with exposure to influencer marketing strategy, branding, analytics, SEO/SEM, customer success, content development, and social media Core expertise lies in managing end-to-end campaigns, creating memorable content, and facilitating improved conversion rates to enhance e-commerce operations. Adept in ensuring alignment with organizational goals, facilitating streamlined operations, and leveraging a data driven strategy used to make insightful marketing decisions.