How to Plan the Perfect Community Event

Are you in charge of putting together the plans for an upcoming community event? If so, you should know that you have an extremely important job.

Many people argue that a sense of community is the key to happiness. So your community event could play a vital part in bringing the people who live in your area together and making them happy.

With this in mind, you’ll want to take event planning seriously and strive to create an event filled with fun community activities for everyone. Whether you’re planning a daytime event or an event night, you should put your absolute all into the party planning process.

Here is how to plan the perfect community event from start to finish.

Choose the Right Date

First things first: If you’re going to throw a fantastic community event, choosing the right date will be of the utmost importance. You can doom your event from the start if you don’t circle the right date for it.

Ideally, you’ll want to choose a date that isn’t already filled with other local events. You’ll also want to steer clear of holding an event on a day when there is a large city, state, or even national event going on (that means no holding your event on Super Bowl Sunday!).

Try to begin looking at dates for your community event as far as in advance as you can. It’ll help you hone in on the right date and get your event on the calendar.

Pick a Great Theme

Every good community event needs to have a theme. This theme should be something that’ll get people excited about coming out to celebrate.

In some cases, this theme can be very generic. A fall theme might work well for a community event being held in October.

But in other instances, you might want to make the theme more specific and connected to whatever is being celebrated. It’ll be up to you to decide what this theme will be.

Invite Lots of Local Vendors

You’re more than likely going to need to bring in tons of vendors to do everything from serving food to playing music to taking photographs. Why not make these local vendors to give your event an even stronger community feel?

You should put out an open call for vendors at least two or three months before your community event is set to take place. It should get a great response and begin to generate some buzz around your event.

Make Everything as Affordable as Possible

In an attempt to get as many people as possible to come out to your community event, you should look for ways to make it affordable for all. If a family wants to come and not spend a single cent, they should be able to do it without having to sacrifice their fun.

As the organizer of a community event, your job will be to find ways to give people things to do at your event without them having to spend a small fortune. You might be able to do something like rent outdoor movie screen setups so that families can come to check out a movie at your event for free.

Your community event shouldn’t look or feel like a cash grab. That’s going to deter people from coming to it in the first place.

Begin Planning a Community Event Now

Planning a community event isn’t going to be easy. It’s going to be impossible to please everyone, but you’ll have to try your hardest to do it.

Use the party planning tips listed here to get the event planning process underway. It should start to come together in no time and turn into a full-fledged community event before long.

Browse through our blog for more articles on event planning and other fun topics.

Carla Gayou
Carla Gayou

Carla is a high performing marketing professional with 5+ years of experience driving growth of in a variety of corporate and entrepreneurial environments. Strong command of digital operations with exposure to influencer marketing strategy, branding, analytics, SEO/SEM, customer success, content development, and social media Core expertise lies in managing end-to-end campaigns, creating memorable content, and facilitating improved conversion rates to enhance e-commerce operations. Adept in ensuring alignment with organizational goals, facilitating streamlined operations, and leveraging a data driven strategy used to make insightful marketing decisions.